Canadian Table Soccer Federation Constitution

 1. Purpose of the C.T.S.F
 1.1. Mission
 1.2. General
 2. Posts within the C.T.S.F
 2.1. Appointment of Posts
 2.2. Chairman’s Duties
 2.3. The Committee
 3. Accounts
 3.1. The Treasurer
 3.2. Accounting
 3.3. Reporting
 4. Membership
 4.1. Fees
 4.4. Benefits
 5. Meetings
 5.1. AGM
 5.2. General Meetings
 5.3. Extraordinary General Meetings
 5.4. Regulations Governing Meetings
 5.5. Convening Meetings
 5.6. Constitution of Meetings
 5.7. Debate & Decisions
 6. 6.1. Grievances
 6.2. Disciplinary Procedures
 6.3. Law of the Land
 6.4. Sense of Reality
 7. 7.1. Disciplinary Code
 8. 8.1. Document History
 1. Purpose of the C.T.S.F
 1.1 Mission
 1.1.1 To set up regional and national table soccer leagues and elimination competitions on one or more types of tables across Canada and to raise the status of table soccer to that enjoyed in many other countries in Europe and around the World.
 1.2 General
 1.2.1 The C.T.S.F is an organization created for the purpose of promoting table soccer in the Canada, organizing tournaments and to bridge gaps that exist in between distributors, manufacturers and players.
 1.2.1b The C.T.S.F is a FEDERATION and not an ASSOCIATION.
 1.2.2 All members must act in accordance with 1.1 and not profit from the federation or through connections with the association with the exception of:
 (a) Winnings from table soccer competitions.
 (b) Profits declared to and approved by the committee.
 (c) Organization of tournaments.
 (d) Sponsorships or any financial aid while organizing a tournament.
 (e) The selling of any table soccer related product.
 1.2.3 The C.T.S.F will not unduly favour any manufacturer, distributor, retailer or operator of table soccer related material.
 1.2.4 The C.T.S.F will support Garlando, Fa.Bi, Tornado and Bonzini and will not unduly favour any one type. Impartial advice will be given where asked for.
 1.2.5. It must be recognised that individual players, members and even regions of the country will favour a particular type of table. It is the responsibility of the C.T.S.F to ensure that all views are accommodated and understood.
 2. Posts within the C.T.S.F
 2.1 Appointment of Posts
 2.1.1 All posts including the President will be appointed at the AGM a ballot. The only exception is for the first year of election in which all players and willing members will vote for one another.
 2.1.3 Nominations will be made and seconded.
 2.1.3 A candidate must declare any financial interest they have in regards to the manufacture, sale, distribution or operation of table soccer related material. Failure to do so will disqualify them from the post.
 2.1.4 A candidate for a post cannot preside over the election.
 2.1.5 A debate is important but not needed and will take place before a ballot to allow competing candidates to air their points of view.
 2.1.6 Each post will last from January 1st until December 31st except for the first year which will be from NOVEMBER 1st, 2002 to January 2002.
 2.1.7 If a post becomes vacant for any reason during the year a temporary appointment will be made as soon as possible during the meeting. The appointment will last until December 31st.
 2.1.8. An outgoing President seeking re-election must vacate the Chair until the result is known.
 2.1.9. The President does not have the casting vote on appointments to posts. Further debate and voting will take place if necessary.
 2.1.11. Anyone wishing to fill a post within the C.T.S.F must acknowledge the responsibility of that post and must adopt a serious attitude toward the position.
 2.2. President Duties
 2.2.1. The President must ensure that his own appointment is in order and done in an orderly fashion.
 2.2.2. It is the responsibility of the President to ensure that each post holder has the information necessary to carry out their duties effectively. The President will ensure that each post holder has a description of the aims and duties of the post.
 2.2.3. The President must ensure through regular contact with committee members that the goals of the association are being achieved.
 2.2.4. The President must abide by the rules of meeting and by common law.
 2.2.5. The President must ensure that members are kept informed of business via General Meetings and literature (e-mails and newsletters).
 2.2.6. He must ensure that all meetings are properly convened and constituted and must advise all players of this meeting 21 days prior to the day of the meeting.
 2.2.7. He must ensure that the correct format and attitude is present at all times during meetings.
 2.2.8. He must ensure, that good conduct is observed at all times.
 2.2.9. He must ensure the preservation of order during meetings.
 2.2.10. He must ensure that the order of business is observed unless changes are agreed by the meeting.
 2.2.11. He must allow ample time for discussion and restrain irrelevant discussion.
 2.2.12. The President must ensure equal opportunity to all parties.
 2.2.13. The President must ensure that the sense of the meeting is not lost.
 2.3. The Committee
 2.3.1. The executive committee will consist of the President, Vice-President, Secretary and the Treasurer. They have the same voting power as ordinary members. However the President has the casting vote to resolve votes which are otherwise tied. He may not use a casting vote for appointing post holders.
 2.3.2. These posts will be subject to election each year at the Annual General Meeting.
 2.3.4. If more than one candidate exists for a post then a secret ballot will be used. Each candidate may put their credentials forward in writing and/or by a speech at the meeting if they wish.
 2.3.5. If a tie occurs then a debate should take place before a second ballot.
 2.3.6. A post on the committee will last from January 1st until December 31st after which a re-election will take place.
 2.3.7. Committee members have the same voting powers as ordinary members
 3. Accounts
 3.1. The Treasurer
 3.1.1. The Accounts of the C.T.S.F will be the responsibility of the Treasurer.
 3.1.2. The election of the Treasurer will be made at each AGM and will be in effect from the January 1st to the December 31st.
 3.1.3. No person who has a financial interest in regards to the manufacture, sale, distribution, or operation of table soccer related material,
 Apart from winnings and organization of tournaments from table soccer competitions, is eligible for the post of Treasurer.
 3.1.4. Any C.T.S.F bank account will be maintained with minimum cost. The signatories for the account will be the President and the Treasurer.
 3.2. Accounting
 3.2.1. It is the responsibility of the Treasurer to ensure all financial transactions are properly recorded and all receipts and invoices are kept.
 3.2.2. A receipt must be obtained for all purchases or donations made on behalf of the C.T.S.F.
 3.2.3. A receipt must be given and a copy kept for all moneys received including donations.
 3.2.4. Authorisation must be received from the President, Vice Chairman, Secretary and the Treasurer before any payment can be made.
 3.2.5. For payments over an amount to be specified at each AGM, authorisation must be obtained via a motion at a General Meeting.
 3.3. Reporting
 3.3.1. The Treasurer must ensure that details of the accounts are available to all members at all times.
 3.3.2. At each meeting a report must be given by the Treasurer (or a nominated temporary replacement) on the state of the accounts and the major activities since the last report.
 3.3.3. The Treasurer is required to produce or have produced by a professional body a written report on the accounts for the AGM.
 3.3.4. It is expected that the use of the accounts will be discussed at each AGM with regard to the previous year and forthcoming year.
 4. Membership
 4.1 Fees
 4.1.1. Membership to the BFA will last for one year from the 1st January to the 31st December except for the first year which will last from November 1st 2002 until January 1st 2002.
 4.1.2. Renewals may start from the beginning of November until the end of January.
 4.1.3. Membership fees for the following year will be proposed before the AGM and decided by vote at the AGM. Anyone not attending the AGM can register a postal vote before hand. A three-quarters majority of total membership is required for the new membership structure to be accepted. If a majority is not reached then the existing fee structure will remain in force for a further year.
 4.1.4. The cost of a member for one year’s membership with the C.T.S.F will be of 15$. (Canadian)
 4.2 Benefits
 4.2.1. All members are entitled to attend all meetings of the C.T.S.F.
 4.2.2. A newsletter will be produced and be sent to members 6 months after they have signed up. The minimum number of these per year is to be decided at the AGM.
 4.2.3. It is the intention of the C.T.S.F to negotiate reduced entry for members into tournaments and other Bar Football related events. However these cannot be guaranteed.
 4.2.4. It is the intention of the C.T.S.F to seek and negotiate further benefits for members such as reduced hotel bills or air fares for international competitions. Such benefits are long term goals and cannot be guaranteed.
 4.2.5. All members of the C.T.S.F will be ranked accordingly, and will only be part of the national ranking system is they attend C.T.S.F sanctioned tournaments.
 4.2.6. All members are entitles to a say in the way table soccer grows and expands in Canada, and the direction of the C.T.S.F.
 4.2.7. All members are ensured well organized tournaments, accurate ranking systems, and a body of professionals to represent them internationally and in Canada.
 4.2.8. Only members will have their statistics and ranking on the official website.
 5. Meetings
 5.1. Annual General Meeting (AGM)
 5.1.1. In May of each year there WILL be an Annual General Meeting which is open to ALL members of the BFA.
 5.1.2. During this meeting nominations and elections will be held to elect the following posts:
 President, Vice President, Secretary, Treasurer plus any further posts will be added by amendment when required.
 5.1.3. Each post will be in effect from the 1st January until the 31st of December. Outgoing post holders are permitted to stand for re-election.
 5.1.4. The following general business will also be conducted during the AGM
 Accounts Report.
 - Setting of Maximum payment limits.
 - Setting of fees
 - Minimum number of Newsletters & other benefits.
 Progress Reports from committee members.
 Guest Speaker (When appropriate)
 5.2. General Meetings
 5.2.1. At least 4 General Meetings must be conducted during the course of a year. These should, where possible, be conducted in March, June, September and then the AGM in December.
 5.2.2. ALL members of the C.T.S.F are entitled to attend these meetings. Committee members are expected to attend.
 5.3. Extraordinary General Meeting
 5.3.1. A General Meeting can be called by any member of the C.T.S.F at any time if a valid reason exists.
 5.3.2. A member wishing to call a meeting will contact the Secretary, President or Vice-President with their reasons.
 5.3.3. It is then the duty of the Secretary, President and Vice President to decide if the calling of a meeting is warranted.
 5.4. Regulations Governing Meetings
 5.4.1. It is the responsibility of the President to chair each meeting. However, if the nature of the Chairman dictates that he prefers not to perform this task he can allow the Vice President to Chair Meetings. The President will still hold the power of casting vote.
 5.4.2. If the President is unavailable or is the subject of matters to be discussed at the meeting, then a President will be elected at the start of the meeting to reside over that meeting only.
 5.4.3. The President has the authority to adjourn the meeting if it has not been properly convened and constituted (See Sections 5.5 & 5.6.).
 5.4.4. The President can adjourn the meeting at any time with the consent of the meeting.
 5.4.5. Any member can point out any departures from the rules regarding the convening or constitution of meetings to the President. The Chairman must then act accordingly. For example, if a member leaves taking the number present below the quorum.
 5.4.6. President has the casting vote where a tie has occurred. The Chairman has no casting vote on elections to posts.
 5.4.7. All members must conduct themselves in a sensible and professional manner.
 5.4.8. Non-members may attend C.T.S.F meetings by invitation, as observers. An observer has no voting powers.
 5.4.9. Any disorderly person can be removed by the President if the meeting agrees. However that person must be given ample warnings.
 5.4.10. Matters of which appropriate notification have not been given cannot be dealt with at a meeting unless they are of an informal character and under “Any other Business”. This is to ensure that all members have ample time to prepare.
 5.5. Convening Meetings
 5.5.1. Notice of a meeting must be given to all members at least 21 days before the date of the meeting.
 5.5.2. Notice will be given in the form of a letter, e-mail or phone call posted to each member.
 5.5.3. Notice is taken as received two postal days after it is sent.
 5.5.4. The notice must state clearly the place, date and time of the meeting.
 5.5.5. The notice must state the business that is to be discussed including any special business.
 5.5.6. The notice must be issued by the Secretary with the approval of the President and Vice President.
 5.6. Constitution of Meetings
 5.6.1. At all times the meeting must have the specified quorum (Minimum number of eligible members) set out in the regulations.
 5.6.2. The Quorum must be maintained throughout the meeting.
 5.6.3. All questions and comments relevant to the agenda item under discussion must be heard.
 5.6.4. The President must ensure that the sense of the meeting is kept.
 5.6.5. The Order of Business must be observed at all times unless the meeting agree that the order can be changed.
 5.6.6. The minutes of the meeting SHALL be taken by the Secretary and confirmed by the President and one other member.
 5.7. Debate and Decisions
 5.7.1. It is the responsibility of the President to ensure that all debates are conducted in an efficient and orderly manner.
 5.7.2. The President must ensure that equal opportunity is given to all members during debates.
 5.7.3. A motion must be put before the meeting prior to any discussion taking place. There is no need for a motion to be seconded.
 5.7.4. It is preferred that notice of a motion be put in writing to the Secretary prior to a meeting to ensure that all members have ample opportunity to respond. However, a motion can be introduced if there is unanimous agreement by the meeting.
 5.7.5. The withdrawal of a motion can only be made with the unanimous agreement from the meeting. It can then be reintroduced at a later date.
 5.7.6. The order of speaking will be decided by the President
 5.7.7. No time limit will be set for speeches unless the meeting decides that one is required. The length will then be decided by the meeting.
 5.7.8. Once the debate is over, a show of hands will decide if the motion is to be passed.
 5.7.9. For motions affecting the constitution, the terms of membership, or other specifically and previously identified motions, a two-thirds majority will be required for the motion to be passed. Normal motions will require a simple majority to pass.
 6 General
 6.1. Grievances
 6.1.1. If a member, external body or individual has a grievance or problem with the C.T.S.F or any of its members, they should inform the President or Secretary in writing with full details of the grievance.
 6.1.2. It is then the responsibility of the President to contact the parties involved and try to negotiate an acceptable solution.
 6.1.3. If no agreement can be reached then the grievance must be raised at a General or, if deemed serious and urgent, an Extraordinary General meeting.
 6.1.4. Both parties will be invited to the meeting and given the opportunity to speak. An external party is allowed to nominate a C.T.S.F member to represent them.
 6.1.5. A secret ballot will then be held to decide on whether to uphold or reject the grievance. A simple majority is required.
 6.2. Disciplinary Procedure
 6.2.1. When a grievance has been upheld it is the responsibility of the President to try and negotiate a solution acceptable to both parties.
 6.2.2. In the case of a grievance being upheld the Chairman has the
 Following options:
 (a) To order the offender to make a formal apology and where possible ‘Make Good’ on any damage caused.
 (b) In serious cases, to call for a secret ballot to remove the offender from any post held.
 (c) In extreme cases, to call for a secret ballot to expel the offender from the association.
 6.2.3. In the case of (b) and (c) a simple majority is required.
 6.3. Law of the Land
 6.3.1. The contents of this constitution in no way affects the legal rights of individuals.
 6.3.2. Such rights of the individual must be upheld at all times.
 6.4. Sense of Reality
 6.4.1. The rules and regulations set out in this constitution are done so to provide a framework for the C.T.S.F to be successful and fair in pursuit of the common goal of table soccer players.
 6.4.2. It is important that all members including the President recognise the fact that table soccer is a sport to be enjoyed and although we should be professional in our federation, we must not let the essence of the game be lost. TO HAVE FUN!!!!
 6.4.3. All members must strive to make the sport available and enjoyable to all levels of players whether they are playing in major tournaments for large prize money or playing locally just for fun.
 6.3.4. Remember: Rule One - Have FUN.
 7.1.1 Jurisdiction
 The Disciplinary Commission elected by the General assembly has sole jurisdiction to rule on all offences against discipline or sportsmanship within the purview of the Canadian Table Soccer Federation.
 The executive committee will assure the respect for and the execution of the decisions of the Commission.
 7.1.2 Disciplinary jurisdiction - player’s subject
 All individual or entities are subject to the disciplinary jurisdiction of the Disciplinary Commission of the C.T.S.F. for example who:
 - are members of C.T.S.F
 - are licensees of the C.T.S.F
 - are licensees of or affiliated to members of the C.T.S.F
 - are members of national delegations.
 These persons will hereinafter be called the defendant.
 The offences which are committed in the context of matters internal to a federation are subject to their rules and jurisdiction except if they are especially serious, if they have international consequences or if they affect individual defendants who originate from another federation. In that case the Disciplinary Commission of the C.T.S.F may be used by the federations or persons concerned.
 7.1.3 Penalties
 The penalties which can be pronounced by the Disciplinary Tribunal of the C.T.S.F are the following:
 a) Warning
 b) Censure
 c) Disqualification (this means elimination of all classification from the tournament concerned and the loss of all awards).
 d) Suspension, which deprives the defendant of all participation in the activities, sporting or other, organised under the aegis of the C.T.S.F, of the confederations or the member federations, as well as their various affiliated authorities and entities.
 The Disciplinary Commission will fix the date the suspension will take effect, and its duration.
 In case of suspension of a non-individual (federation, club, association, etc.) all of the licensees who are members or who are attached in one means or another to such organisation, are equally suspended, except when the authorisation of the Disciplinary Commission of the C.T.S.F. permits them, according to conditions which will be defined, to exercise their individual activities.
 The suspension will include the withdrawal of the license for the duration of the suspension. In case of the violation of the suspension, the duration of it will be automatically doubled, without prejudice to other penalties which may be taken by the Disciplinary Commission.
 The C.T.S.F Central Office will assure that the suspension be brought to the attention of all players in the federation at the time it takes effect.
 e) Expulsion. This penalty will only be used in serious cases or where there is repetition of offences.
 This penalty includes the permanent suspension of the defendant from all activity which is in the Table soccer domain.
 g) Accessory penalties.
 Accessory penalties can be pronounced in addition to the principal penalty. This can be:
 - Prohibition of presenting oneself in certain places for a defined term;
 - Ineligibility in national and international authorities
 - Loss of a title or award.
 7.1.4 Suspended sentence
 All penalties other than a warning or a reprimand can be totally or partially suspended for 2 years.
 The suspended penalty will not be carried out if, within the two years following its pronouncements, no other offence of a similar or greater level of seriousness is committed by the defendant.
 In the case where a similar or more serious offence is committed within the two-year period, the suspension will be automatically revoked, unless the Commission specifically rules otherwise, and the sentence incurred will be added to the sentence pronounced for the repetition of an offence.
 7.1.5 Repetition of an offence
 The defendant is considered to have repeated an offence when he has definitively been penalised for an offence and he commits a new offence of the same or greater severity within two years of the definitive decision penalising him.
 7.1.6 Offences
 The offences submitted to the assessment of the Disciplinary Commission of the C.T.S.F are the following:
 Violation of the Statutes or the Rules of the C.T.S.F:
 Unsportsmanlike conduct
 Brutal behaviour
 Aggressive behaviour - verbal, physical or sexual abuse
 False declarations when entering a competition or as a candidate for an election
 Violations of the Publicity Code
 Taking of drugs (banned substances)
 Attack on sporting morals or ethics
 Provocation or disorder
 7.1.7 Multiple offences
 In the case of several penalties being awarded corresponding to several offences, other than in the
 case of repetition, the Disciplinary Panel will decide whether only the most severe of the penalties is imposed or if all of the penalties are to be imposed.
 7.1.8 Complicity
 Complicity, by help or assistance, instigation or the furnishing of means by a person aware that his support is of use to the offence is punished in the same manner as is the offence itself.
 7.1.9 Attempt
 An attempted offence, which is only interrupted by an intervention or by circumstances not within the control of the defendant, is punished in the same manner as is the offence itself.
 7.1.10 Proof
 Proof of the guilt or innocence of any defendant can be presented by any means.
 8 Document History
 8.1 Issue 1 - September 2002: First issue of the constitution for feedback and recommendations.
 Issue 2 – November 1st, 2002. Second issue of the constitution is created, with revisions.






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